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On August 7, 2024, the Employees’ State Insurance Corporation (ESIC) introduced a significant enhancement to its digital infrastructure by releasing a user manual for Bulk Aadhaar Seeding through the employer portal. This initiative aims to streamline the process of linking Aadhaar numbers with ESIC beneficiaries, thereby improving data accuracy and operational efficiency.
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Understanding Aadhaar Seeding in ESIC
Aadhaar seeding involves linking an individual’s unique Aadhaar number with their ESIC records. This linkage facilitates seamless verification and authentication, ensuring that beneficiaries receive their entitled benefits without delays or discrepancies. Prior to this development, ESIC employed methods such as OTP authentication, biometric verification, and face authentication for Aadhaar seeding. While effective, these methods were primarily designed for individual seeding, which could be time-consuming for employers managing large workforces.
Introduction of Bulk Aadhaar Seeding
Recognizing the need for a more efficient process, ESIC has now enabled employers to seed Aadhaar details of multiple beneficiaries simultaneously through the employer portal. This bulk seeding feature is particularly beneficial for organizations with a large number of employees, as it reduces the administrative burden and accelerates the seeding process.
Key Features of the Bulk Aadhaar Seeding Process
1. User Manual Availability
ESIC has provided a comprehensive user manual detailing the step-by-step procedure for bulk Aadhaar seeding. Employers can access this manual through the ESIC website, ensuring they have the necessary guidance to utilize the new feature effectively.
2. Template for Data Upload
Employers are required to download a specific template from the employer portal. This template is designed to capture essential details such as the Aadhaar number and the mobile number linked to it. It’s crucial that the information entered matches the details in the Aadhaar database to prevent errors during the seeding process.
3. Verification and Reporting
Once the data is uploaded, the system processes the information, and a report is generated after 24 hours. Employers can access this report to verify the status of the seeding process and address any discrepancies that may arise.
Guidelines for Employers
To ensure a smooth and error-free seeding process, employers should adhere to the following guidelines:
• Accuracy of Information
Ensure that the Aadhaar numbers and corresponding mobile numbers entered in the template are accurate and match the details in the Aadhaar database. Any mismatch can lead to unsuccessful seeding.
• Data Integrity
Do not alter any other details in the downloaded template. Employers are only required to input the Aadhaar number and the linked mobile number.
• Minor Beneficiaries
For minor family members, the mobile number of the insured person (IP), parent, or guardian should be provided.
• Data Corrections
If there are discrepancies between ESIC records and Aadhaar details, beneficiaries should update their information through the IP or employer portal or visit their designated ESIC Branch Office with the necessary documents. For corrections in Aadhaar data, beneficiaries should follow the guidelines provided by the Unique Identification Authority of India (UIDAI).
Role of Field Officers
ESIC has instructed field officers to monitor the Aadhaar seeding status of employers within their jurisdiction. They are tasked with identifying employers with a significant number of beneficiaries who have yet to complete the seeding process and encouraging them to utilize the bulk seeding feature. This proactive approach aims to expedite the seeding process and ensure comprehensive coverage.
Benefits of Bulk Aadhaar Seeding
- Operational Efficiency: By enabling bulk uploads, the process becomes more efficient, saving time and resources for employers.
- Data Accuracy: Centralized seeding reduces the likelihood of errors, ensuring that beneficiary information is accurate and up-to-date.
- Enhanced Compliance: Employers can more easily comply with ESIC regulations, thereby avoiding potential penalties associated with non-compliance.
Conclusion
The introduction of bulk Aadhaar seeding through the ESIC employer portal marks a significant advancement in the organization’s efforts to digitize and streamline its operations. Employers are encouraged to familiarize themselves with the new process and utilize the resources provided to ensure a smooth transition. By embracing this feature, both employers and beneficiaries stand to benefit from a more efficient and reliable system.
